Researchers can request the photographic reproduction of the documents of the Vatican Secret Archives for private study or professional/editorial use by filling in the appropriate forms available at the «Pio XI» Reading Room and handing them back to the staff. It is also possible to download the forms on-line (see download in the respective section) and send them correctly filled out to the Vatican Secret Archives.
By mail to: Archivio Segreto Vaticano, Cortile del Belvedere
00120 Città del Vaticano
By fax + 39 06 69885574
By e-mail firstname.lastname@example.org
Applicants are required to send to the Prefecture a copy of each publication – volume or extract – where documents of the Vatican Secret Archives are cited or employed.
Applicants who fail to observe this rule will no longer have access to the Vatican Secret Archives and/or be allowed to request other photoreproductions.
IT IS NOT POSSIBLE TO REPRODUCE
- Inventories, indexes, files and the «Schedario Garampi» of the Index Room.
- Printed matter that can be consulted in the Reading Rooms.
Researchers are not allowed to use their own devices to photograph documents, research tools, printed matter or the rooms of the Vatican Secret Archives.
FORMS TO REQUEST PHOTOGRAPHIC REPRODUCTIONS
REPRODUCTIONS FOR PRIVATE STUDY
The photoreproduction of the documents is performed exclusively by digital means, so no photocopies are possible.
In order to protect copyright, this Archive applies a digital watermark to the digital reproduction of its documents.
REPRODUCTIONS FOR PROFESSIONAL/EDITORIAL USE
It is possible to request the reproduction of documents for non-private use.
In addition to the reproduction costs, there is a fee for reproduction rights.
RIGHTS TO USE PICTURES
The Vatican Secret Archives holds all the rights of the pictures of its documents, which are granted to Researchers for private study or for professional/editorial purposes, and it is forbidden to reproduce, duplicate, manipulate or sell to third parties under any form or by any means.
The decision to grant the rights to applicants rests entirely on the discretion of the Vatican Secret Archives, it is not exclusive, and limited in time and for the purposes requested.
The authorisation to use the pictures for professional/editorial purposes is considered granted from the moment the reproduction rights fee has been paid and according to the terms of the license to use. To request your licence to use, please fill in the appropriate form ‘photoreproduction for professional/editorial purposes’ (see download in the respective section) and send it to the Secretariat of the Prefecture (email@example.com).
If you are only transcribing and/or citing documents of the Vatican Secret Archives (either a full texts, or part of a text), you are not required to pay the fee for reproduction rights.
CREDITS AND CITATIONS
For each reproduced picture, you are required to state the archive reference number followed by “© [year] Archivio Segreto Vaticano”, which must not be changed or removed. In the reference of the publication, you must state the archive number and declare that it has been reproduced “by permission of Archivio Segreto Vaticano, all rights reserved”.